Exhibitor Prospectus

Supporting AERE's Summer Conference provides a unique opportunity for your organization to connect with a relevant and engaged targeted audience, enhance visibility, showcase expertise, and contribute to the advancement of environmental and resource economics. 

  • Sponsoring or exhibiting provides a platform to network with key professionals, academics, and policymakers in the field. This can lead to potential collaborations, partnerships, and business opportunities.
  • Sponsors and exhibitors receive acknowledgment through various channels, including event materials, signage, and mentions during the Conference, enhancing your organization's visibility in the profession.
  • Sponsoring or participating in events such as the Graduate Student Match-Up Program can provide organizations with a platform to identify and recruit talented individuals entering the field.
  • Sponsors and exhibitors attending the Conference gain valuable exposure to cutting-edge research, thought-provoking talks, and discussions on the latest developments, challenges, and innovations in environmental and resource economics, helping you to shape your business strategies and stay competitive.

Position your organization as a leader in the environmental and resource economics sector. Take advantage of this exceptional opportunity today! 

Questions? Email AERE Headquarters. 



  Venue | FAQs | Exhibit Schedule

EXHIBITOR AND SPONSOR OPPORTUNITIES

Platinum Supporter
$10,000

 

CHOOSE ONE: 
Welcome Reception          Conference Mobile App          Conference AV

  
 Includes: 
  • Ability to sponsor Conference thematic sessions
  • Priority listing at the top of the donor list
  • Extensive recognition as a Legacy Level Supporter in all Conference materials, 2024 AERE e-newsletters, on the AERE website, and on the Conference mobile app
  • Recognition signage throughout the Conference
  • Company logo displayed on rotation prior to Awards Luncheon
  • Verbal acknowledgment at the Welcome Reception and AERE Awards Program
  • One (1) complimentary premium placement advertisement in the on-site Conference program app
  • Two (2) complimentary Conference registrations for your organization's staff
  • Attendee list pre- and post-Conference

Gold Supporter
$5,000

 

CHOOSE ONE: 
Breakfast (2 Available)          Refreshment Break (4 Available)          Conference Journals

    
 Includes:
  • Extensive recognition as a Gold Level Sponsor in all Conference materials, on the AERE website, and on the Conference mobile app
  • Recognition signage throughout the Conference
  • Company logo displayed on rotation prior to Awards Luncheon
  • Verbal acknowledgment at the Welcome Reception and AERE Awards Program
  • One (1) complimentary premium placement advertisement in the on-site Conference program app
  • One (1) complimentary Conference registration for your organization's staff
  • Attendee list pre- and post-Conference

Silver Supporter
$2,500

 

CHOOSE ONE: 
Poster Session          Lanyards

Student Scholarships (Registration/travel stipend for three (3) graduate students) (4 available)

    
 Includes:
  • Extensive recognition as a Silver Level Supporter in all conference materials, on the AERE website, and on the Conference mobile app
  • Recognition signage throughout the Conference
  • Company logo displayed on rotation prior to Awards Luncheon
  • Verbal acknowledgment at the AERE Awards Program
  • One (1) complimentary advertisement in the on-site Conference program app
  • One (1) complimentary Conference registration for your organization's staff
  • Attendee list pre- and post-Conference

Bronze Supporter
$1,000

    
 
 Includes:
  • Extensive recognition as a Bronze Level Supporter in all Conference materials, on the AERE website, and on the Conference mobile app
  • Recognition signage throughout the Conference
  • Company logo displayed on rotation prior to Awards Luncheon
  • Verbal acknowledgment at the AERE Awards Program
  • One (1) complimentary advertisement in the on-site Conference program app
  • Attendee list pre- and post-Conference

Exhibitor Fees

Standard $750

Publisher $500

Non-Profit $250

  
 Includes:
  • One (1) 6’ draped and skirted table and two (2) chairs
  • Tabletop booth sign showing your organization name
  • Exhibitor registration fee waived for one (1) representative (Additional representatives: $250.00 each)
  • Breakfast and refreshment breaks
  • Company listing in the Conference program app
  • Attendee list pre- and post-Conference

*Does not include electricity.

Organizations whose missions are directly aligned with the AERE mission are invited to become Legacy Supporters! The Legacy Supporter designation reflects an ongoing commitment to AERE through annual sponsorships for three or more years consecutively. Payments may be made over multiple years or all up front, but Legacy Supporter status is awarded only upon receipt of all pledged support. Funds are directed based on existing agreements or as negotiated with the AERE President and Treasurer.

 Venue

   Grand Hyatt Washington
   1000 H St NW
 Washington, DC 20001

 

FAQs
Why should my organization exhibit at the AERE Summer Conference? 

How do I register to become a sponsor or exhibitor? 

Access the online registration form here. You will first need to log in to your AERE account or create an account to fill out the form. If the sponsorship option you were interested in is not listed, it has already been reserved.  You will need your company website, description, and logo readily available to complete the form.  For payment, you can pay via credit card using the online payment portal, or you can select the "invoice me" option to mail in a check.  An invoice will automatically be sent to the email used to register. 

How many attendees does AERE anticipate?

We typically have 450+ attendees for our in-person Summer Conference. 

How do I pay to exhibit or sponsor?

You can pay via credit card through the online registration form payment portal.  To pay via check, select the "invoice me" option in the registration form. Please make check payable to AERE (Association of Environmental and Resource Economists). AERE is a 501(c)3 not-for- profit organization; Tax ID #52-1154102.

Do you have a cancellation policy?

A $50 cancellation fee will be assessed for all cancellations received before May 1, 2024. No refunds will be issued for cancellations on or after May 1, 2024.

What are the rules and regulations and guidelines for funding support?

I attest that I have reviewed and will abide by AERE's Rules and Regulations & follow Guidelines for Funding Support.

What are the important deadlines? 

Thursday, April 25:
Hotel cut-off date for room reservations.

Thursday, May 2:
Advertisement artwork due, company logo for the final program due, the deadline to submit the exhibit and/or sponsorship application.

 

What is the exhibit schedule?
*Subject to Change 

Wednesday, May 29, 2024
 6:00 p.m. - 8:00 p.m.  Welcome Reception
Thursday, May 30, 2024 
6:00 a.m. - 8:00 a.m. Exhibitor Set-Up
8:00 a.m. - 5:30 p.m. Exhibits Open
5:00 p.m. - 6:30 p.m. Wine and Beer Cash Bar Meet-Up
Friday, May 31, 2024
7:30 a.m. - 3:15 p.m. Exhibits Open
3:15 p.m. - 4:15 p.m. Exhibit Breakdown

 
Please reach out to me if you have any questions!
Zoe Pappas
Meeting Planner
407-774-7880
[email protected]